AYLESBURY AND DISTRICT NETBALL LEAGUE
CONSTITUTION 2011-12
1.
TITLE
1.1. The
League shall be known as 'The Aylesbury and District Netball
League'
2.
AIM
2.1. The
aim of the League shall be to provide facilities and opportunities
for the game of netball to be played and for the social intercourse
of members.
3.
MEMBERSHIP AND AFFILIATION
3.1. The
League shall consist of members who shall be affiliated to England
Netball (EN), North Bucks County Netball Association (NBCNA), and
the Southern Region Netball Association (SRNA) and there is no
limit on the number of members involved.
3.2.
Affiliation of members to EN, NBCNA and SRNA is subject to the
attendance of one representative from each club at the NBCNA
AGM.
3.3.
Annual affiliation fees to EN, NBCNA, and SRNA must be paid prior
to the commencement of the ADNL season each year.
3.4. The
annual ADNL membership subscription shall be notified at the ADNL
AGM to members and must be paid prior to the commencement of the
ADNL season each year.
3.5.
Membership of the league is subject to each team covering, by
rotation over the course of the season, rota duty at their venue as
notified in the fixtures.
3.6. All
matches will be played to EN rules where possible.
3.7. The
ADNL, Bucks County Council and the match venue proprietors can in
no way be
held responsible for any incident occurring and all players will
play at their own risk.
4.
LEAGUE COMMITTEE
4.1.
General
4.1.1. The
business of the ADNL will be conducted by a committee. The
Committee shall be elected at the AGM each year. Subject to the
termination of office by resignation or otherwise, members shall
remain in office until their successors are elected at the next
AGM. The committee shall have the power to fill any vacancy that
may occur. Members of the committee must be affiliated to the EN
and members of the ADNL.
4.2.
Officers
4.2.1. The
officers of the committee shall be proposed and seconded at the AGM
and stand until the next AGM (subject to the rules regarding
replacement) and shall be :
i.
Chairperson
ii.
Vice Chairperson
iii.
Hon. Secretary
iv.
Hon. Treasurer
v.
Fixtures Secretary
vi.
Affiliation Secretary
vii.
Umpiring Secretary
viii. Results
and Publicity Secretary
Two members of the
committee will also attend North Bucks County
meetings.
4.3.
Procedures
4.3.1. A
quorum of the committee shall be 4 members of the committee of whom
one shall be the Chairperson, Hon Secretary or Hon.
Treasurer.
4.3.2.
Minutes shall be taken of committee meetings and published on the
website within
10 days where possible.
4.3.3. The
committee shall be empowered to deal with all the business of the
league between AGMs.
4.3.4. The
committee shall not incur liabilities in excess of the League's
current resources.
4.3.5. The
committee may appoint a sub committee. Terms of reference to be
drawn up as and when required.
4.3.6. The
committee shall have the power to co opt any member of the league
to serve on any such sub committee as and when
required.
5.
ROTA DUTY
5.1.
Teams will by rotation provide cover for the rota duty at the
League venues. They will be required to ensure that all duties are
undertaken and where necessary make decisions regarding events
occurring on the night in accordance with League rules. They may
also be required to attend the next League committee meeting to
report on any incidents occurring.
6.
ANNUAL GENERAL MEETING
6.1. This
meeting shall be held during the first two weeks of June each
year.
6.2. It
shall be called by the Chairperson of the committee. At least 14
days notice shall be given in writing stating the place, time and
date of the meeting.
6.3. The
attendance for the duration of the AGM by 1 representatives from
each ADNL team is compulsory. Non attendance of the AGM will be
dealt with at the discretion of the committee. Penalties shall
range from loss of points and additional rota duties to membership
of the ADNL being refused for the following season.
6.4. Any
member wishing to submit an item for discussion at the AGM shall do
so in writing to the Chairperson not less than 7 days prior to the
date of the event.
6.5. The
Chairperson, or in their absence the Vice Chairperson, or in the
absence of both, a member by election shall take the
chair.
6.6. The
agenda shall always include the following items :
i.
Minutes of the last AGM
ii.
Presentation of accounts
iii.
Hon. Secretary's report
iv.
Chairperson's annual report
v.
Officers' reports
vi.
Election of officers
vii.
Alterations to rules/constitution/affiliation
viii. Any other
business
6.7.
Voting Rights
6.7.1. All
matters of procedure and amendment shall be by one vote per team,
the representative must be an ADNL member and one representative
per team must attend the AGM. For voting you will be given a card
on entry to the venue to place your votes. Highest count of yes
wins if a draw occurs, call out team names to determine vote
count.
6.7.2. In
order to determine exact vote numbers only one affiliated member
per team shall have the entitlement to one vote.
6.7.3. The
Chairperson of the meeting shall in the case of equality of votes
have the casting vote.
7.
EXTRAORDINARY GENERAL MEETING
7.1. An
Extraordinary General Meeting may be called by the committee or by
no less than 7 affiliated members of the ADNL by notice in writing
addressed to the Hon. Secretary giving the reason for desiring the
meeting to be called.
7.2. All
members shall be given not less than fourteen days notice of date,
time and place of the Extraordinary General Meeting.
7.3. All
matters of procedure and amendment shall be decided by simple
majority vote except where two or more committee members request a
card vote.
7.4. The
Chairperson of the meeting shall in the case of equality of votes
have the casting vote.
7.5. A
quorum of the committee shall be 4 members of the committee of whom
one shall be the Chairperson, Hon. Secretary or Hon. Treasurer if
positions are not vacant.
8.
ACCOUNTS
8.1. The
financial year of the league shall be from 1 June to 31 May each
year.
8.2. The
accounts of the league prepared by the Hon. Treasurer shall be at
the end of each league year, certified by an auditor who shall be
appointed by the Committee at a committee meeting.
8.3. The
League's bankers shall be the Lloyds Bank at Market Square,
Aylesbury, Bucks.
8.4. All
cheques and bank mandates on the League's funds shall have two
signatures :
a)
The Treasurer
b)
Committee member (as agreed by the Committee at a committee
meeting)
10.
PAYMENT OF HONORARIUMS
10.1. At the end of each League season, the Committee to consult
with the Treasurer, to decide on a sum to be allocated for the
payment of honorariums.
10.2.
Chairperson then to
consult with the Committee to decide how and to whom, payments
should be allocated.
10.3.
Expenses to be claimed by Officers and Committee members as
appropriate.
11.
GENERAL
11.1. The Committee may in its absolute discretion, expel or
suspend any member for
contravention of these rules, for conduct prejudicial to the League
or the interests of the game.
ADNL Committee
15th June 2011
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